This privacy notice tells you what to expect when we collect personal information.
Who are we?
In this notice, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to North Tyne Boarding Kennels.
Your acceptance of this notice
When using our website or providing us with your information we will collect and use the information in the ways set out in this policy. If you do not agree to this notice, please do not use our website or our services.
What is personal data?
‘Personal data’ means any information that identifies a living person. This can include name, address, phone number or any email address that identifies you, whether at home or at work. It also covers our use of any personal information you provide to us. This may be by phone, text message, email, letter, other correspondence, or in person. It can include IP addresses and other technical identifying information.
What is data processing?
‘Data processing’ is any activity that involves use of personal data. It includes obtaining, recording or holding the data, organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transferring personal data to third parties. North Tyne Boarding Kennels falls under the definition of a ‘data controller’ because we are an organisation that processes data on our own behalf, for our own purposes.
People we collect information about
We need to collect and use your personal data if you connect or correspond with us for any reason, including if you are a:
- Client or prospective client
- Visitor to our website
Why we hold your data
We may hold your details to:
- Communicate with you as a client
- Communicate with you as a professional contact
- Respond to your enquiry or request for information
- Provide you with the service you have instructed us to carry out
- Analyse and improve the business function of our website
- Keep a record of any contact we have with you
How we collect data
We may collect and store information about you whenever you interact with us, for example, when you make an enquiry or booking. Other examples include if you enter into a contract for our services or otherwise provide us with personal information.
Processing and protecting your data
Data Protection Act and General Data Protection Regulation principles require us to process personal data fairly and lawfully. To comply, we will be clear about how we will use your information and ensure that our reason for collecting information is lawful.
We only hold data about you that is enough for our purpose, nothing more.
We work to make sure the data we hold is accurate and up to date.
To comply with our animal welfare licencing regulations, we are legally obligated by DEFRA to hold your information for 3 years. All information and correspondence relating to clients is kept in a locked office accessible by staff only, and is password protected where stored digitally.
We may contact you by email or phone to remind you when your booking is due, or if there are any changes to a booking, or if there is a change to a service which may affect you.
Providing your data to others
We will hold your personal information in the strictest confidence and in full compliance with the data protection legislation.
Your data on our website
If you use email or any other forms on our website to make an enquiry, we will capture your name, email address and any other information you choose to provide. This enables us to respond to your enquiry or request. Although we will temporarily retain any contact and other data that you provide in order to respond to you, if you subsequently choose not to engage us, we will not use it to contact you again.
We may use standard third-party web services such as Google Analytics to collect anonymous information about your computer, including your IP address, operating system and browser type. This includes for example the number of users viewing pages on the site, but it does not identify you individually. This means we can monitor and report on the effectiveness of the website and it help us improve it. We will never disclose or sell this information to third parties.
Accessing your information
North Tyne Boarding Kennels will assist you if you want to see the information we hold about you. A request should be made in writing, either by letter or by email. The request will be subject to the supply of reasonable evidence of your identity. In most cases, we will reply to a request within a month. We may need to extend this period for particularly complex requests. Incorrect data can be amended or destroyed.
If you have already requested and received information we hold about you, there will need to be a reasonable period of time before you can request the information again.
Asking for your data to be deleted ‘The right to be forgotten’
You can ask us to stop using your personal data at any time. A request should be made in writing, either by letter or by email. We will comply without delay and within a month at the latest.
The remit of this notice
This privacy notice does not cover information gathered by others outside of our control.
If you are unhappy with the way we have collected or processed your data, you can write to us on the address below.
Updating this notice
How to contact us
Requests for further information about our privacy notice should be made to firstname.lastname@example.org and by writing to: North Tyne Boarding Kennels, Low Carriteth, Bellingham, Hexham, NE48 2LD.